PRIVACY POLICY STATEMENT

For the purposes of the relevant data protection laws in force in places including but not limited to Australia, Aivoes, and our branch offices in Australia, are data controller and/or data user which control the collection, holding, processing or use of your personal data whereas our consultant offices in Australia are data processor which process your personal data on our behalf. This Statement is also part of our Terms of Use for the Site.

We respect your privacy and we promise:

• to implement computer, physical and procedural safeguards to protect the security and confidentiality of the personal data we collect
• to limit the personal data collected to the minimum required to provide services requested by you
• to permit only our properly trained, authorized employees to access personal data
• not to disclose your personal data to external parties unless you have agreed, we are required by law or we have previously informed you.

In order to provide a better service to you, we may, in the course of and in relation to provision of our services or products, collect and process the following information about you:

• information (such as, your username, your email address, paypal account) when you register with us, use our services, attend our functions, or communicate with us.
• in connection with an account sign-in facility, your log-in and password details;
• the content of any communications you send to us, for example, to report a problem or to submit queries, concerns or comments regarding the Site or its content; and
• information from surveys that we may, from time to time, run on the Site for research purposes, if you choose to respond to, or participate in, them.

The provision of personal data by you is necessary in order for us to provide you with the requested services and for us to perform our contractual obligations (if any) to you (as one of the legitimate interests of Aivoes). If you do not supply such data, we may be unable to provide the requested service.

We only retain personal data for so long as it is necessary for the fulfillment of the purpose (including any directly related purpose) for which the data is or is to be used.

In addition, when you browse the Site, we will collect the basic technical information that your browser sends to the Site such as your browser type and language, access times, the address of the site from which you came to the Site, your Internet Protocol (IP) address, or click stream data within our website (i.e. the actions taken in connection with the Site) etc. We collect such technical information during your visit to the Site through our automatic data collection tools, which may include cookies and other commonly used technologies. We collect such data for the purpose of improving the functionality of the Site. Further information on cookies is set out below.

The purposes for which information may be used by us in and outside Australia include:

1. processing applications
2. providing services and information offered through the Site
3. providing services to facilitate trade between Australia and overseas (or otherwise), and providing enquirers with contact and business information
4. our operations, e.g., incorporation into our database, analysis, research and auditing
5. notification of Aivoes trade fairs in Australia and promotional events or trade fairs around the world (and similar events or trade fairs organized by our business partners and counterparts)
6. distribution of Aivoes publications and research materials (and those of our business partners and counterparts)
7. marketing Aivoes services or products (and those of our business partners and counterparts engaged in similar or peripheral activities, such as business matching services, sourcing and conferences)
8. complying with laws, regulations or codes of practice in or outside Australia
9. legal proceedings, including collecting overdue amounts
10. other purposes directly relating to the activities identified above
11. verification of identity in events organised by us where it is necessary to verify your identity
12. processing admission to concurrent trade fairs (whether organized by the Aivoes solely or in conjunction with its trade fair co-organizers).

Cookies are small, sometimes encrypted text files that are stored on computer hard drives by websites that you visit. They are used to help you to navigate on websites efficiently as well as to provide information to the owner of the website. Cookies do not contain any software programs. There are two general types of cookies, session cookies and persistent cookies. Session cookies are only used during a session online and will be deleted once you leave a website. Persistent cookies have a longer life and will be retained by the website and used each time you visit a website. Both session and persistent cookies can be deleted by you at anytime through your browser settings and in any event, will not be kept longer than necessary.

We use cookies to find out more about the use of our Site and user preferences to improve our services. We may provide summarized traffic data to advertisers solely for the purpose of customizing the advertising to you. We note traffic, pages visited and time spent. We store your shopping cart and wish list for your later use. We may link the information to you, so that you may receive information more suited to your interests.

Web browsers often allow you to erase existing cookies from your hard drive, block the use of cookies and/or be notified when cookies are encountered. If you elect to block cookies, please note that you may not be able to take full advantage of the features and functions of the Site. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit www.allaboutcookies.org. Cookies are necessary for some features of the website to work, e.g., to maintain continuity during a browser session.

Personal data stored electronically are password-protected. Encryption technology is used on our secured web areas. Our computer systems are placed in restricted areas. We only permit authorized employees to access personal data. These employees are trained on our privacy policies.

The Site may, from time to time, contain links to external sites operated by third parties for your convenience. We have no control of and are not responsible for these third party sites or the content thereof. Once you leave the Site, we cannot be responsible for the protection and privacy of any information which you provide to these third party sites. You should exercise caution and look at the privacy statement for the website you visit.

If we make any changes to this Privacy Policy we will post the updated Privacy Policy here. Please check this page frequently to see if there are any updates or changes to this Privacy Policy.

We will generally hold your data on our servers hosted in Australia. However, we may transfer it to our overseas offices elsewhere in the world for the purpose of processing into our database or to any of the people listed at paragraph 3 above, who may be located elsewhere. Such transfers will only be made in accordance with applicable laws including where necessary for us to comply with our contractual obligations with you [Terms of Use]. We will take all steps reasonably necessary to ensure that any personal data are treated securely and in accordance with this Statement.

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